Meeting+Minutes+-+20082009

November 25, 2008 Meeting Minutes 1. Refresher course for the writing of PPPs, ROAs and Rubrics- submit names to set up a date and time with Nancy. 2. Cumulative files-**//Draft Copy from the Ministry//** - 2 years keep test protocols etc., but can cull items like spelling tests - Keep what you feel is pertinent-it is at your discretion - Do not need to keep a spec ed file and a cumulative file - If you have notes from Social Services make a note saying this is in the school, but do not send this info - Use a form to indicate the services that student was receiving - Parents need to sign a parent consent to send on a Ed Psych report - Parents cannot take a copy of cum with them - If parent asks for records contact writer for a student copy of the report - Send a cum record back to sending school if the student never registered in the receiving school - Refer to the draft for more information 3. SLP/Ed Psych/Occupational request- please give additional information prior to seeing a student, so asking for  feedback by filling in case history form which the parents need to complete. Because of the many comments for and against, Nancy will further discuss this form with the assessors and get back to the group. 4. Dragon Speak Naturally- there are three in the division- one damaged and two in use 5. Each school should send reps to the Response to Intervention workshop being held Dec 02. 6. SSTs response to attending April 2009 forum- Kate collecting names 7. EA Supervision-Dianne Ford wants principals to do EA supervision because theoretically it is the responsibility of principals. This happens in consultation with teachers and student services teachers 8. Banked EA time-up to individual schools to manage how this looks. Legally a CUPE employee has 1/2hr minimum lunch and 2 fifteen minute breaks in a 6 hour day. Ultimately,principals schedule the six hour day. 9. Three minute walk through- What is the student learning? How will you know if they are learning? Gail is willing to share their draft data collection sheet 10. INAC applications due a.s.a.p. 11. Rubric to rate your school should be submitted to Nancy. We received this at our last meeting 12. ROAs due by Friday, Nov 28-  attempt to get parent signature; copy in cumulative and a copy to Nancy. I think teachers should have a copy, too. 13. Impact Assessments due by Dec 05 14. Nancy- Book Talk Chapters 1 and 2-Differentiated Instructional Strategies - 4 corner activity - Handout- Differentiation of Instruction by Carol Tomlinson - Handout- Comparison of adaptive dimension with differentiation Venn diagram 15. Chapter 3- Knowing the Learner-read for January 13/08. 16. Severe Behaviour Issues- go to wiki space for posted idea -current ideas: supervised activity out of school : put student in a senior classroom for supervision purposes 17. Student Services Handbook draft-comments/changes/updates Each group went through one section to evaluate the content. Nancy will revamp document and re-issue by e-mail. It is our job to look over that document. 18. EA Handbooks- ready for pick up at central office for your school 19. How to conduct a Functional Behavioural Assessment with Planning presented by Lesley Smith and Tanus Johnston (as presented by Dawn Heithaug) Two Handouts: Selecting Preventative Practices and Replacement Behaviors : Tools for Conducting a Functional Behavioural Assessment with Planning Give student a voice through an interview so that they may talk about their behaviour Collect data- look for a pattern(s) Template for a Functional Behavioural Assessment Meeting to be held with pertinent team members/share FBA before the actual meeting-this helps with pace and focus-Pgs 8&9: need to speak to each of the 7 questions FB Intervention Plan-determine if student is trying to get something or escape (what does the student want)-what are replacement behaviours (suggestions in pink handout) Crisis Intervention Plan with student-template-student needs to buy in before behaviour will change.
 * Keep parents informed regardless of whether it is formal or informal

20. Terri Rowley and Michelle Ramsay presented info on Read and Write Gold  www.texthelp.com It is a literacy support toolbar that works in collaboration with familiar software programs such as Word, Internet Explorer, Outlook, Adobe Reader. It provides for differentiated instruction and differentiated expression. This toolbar supports the areas of reading, writing and studying and research. 21. Charmaine  Landrie  825-2828  (handout provided) Provincial initiative: target children with cognitive disabilities-provide a service that has in the past been very lean. Offer: a)Flexible Funding Program-apply(income tested $66000)used for absolutely anything  b)training- c) presentations d) consultation for planning e) consultation for behaviour planning To qualify for the program:  learning in school, appropriate social skills, etc; do not need an IQ or a diagnosis to access service.  Kate has a copy of the application.  The score once determined (DLSA -Daily Living Support Assessment completed by Social Services) dictates the amount of money allotted. 22.  If you have forms that you want included in the Student Services Handbook send them to one of the committee members. 23.  Distribution of Laptops! No excitement at all except for the electrifying buzz in the room Help desk  937-7962 will assist with glitches, questions, how tos of your laptop.  Michael asks that if you add software, send him a copy of the original cover with code information.  Thanks to Michael, Owen and Ryan for their collective effort in meeting the goal of distribution today. Next meeting:  January 13, 2009  NBCHS  Lecture Theatre

1) Read Chapter 3 of __Differentiated Instructional Strategies__
 * Homework for January 13, 2009 **

**Other Reminders:** 1) ROA's are due on Friday November 28 2) Impact Assessments are due on December 5 3) The Service Delivery Rubrics can be sent in to Nancy at any time.

Student Services Meeting January 13, 2008 1.   Welcome Irene Bowker from Leoville 2. Video Sir Ken Robertson- Differentiated Teaching Academic inflation-the educational requirements have changed. Example: A job that previously required a B.A. now equates to having a MA to be considered for position Intelligence is diverse, creative, distinct, and dynamic Differentiated Instruction activity-clipboard, beach ball, puppy, microscope 3. Binder status- one more meeting 4. Common Kindergarten Assessment-schools are using more than one device. The Brigance does have a diagnostic component. Schools should post their assessment tools on the wiki both for kindergarten and other standardized tools for additional grades. 5. 3 minute walkthroughs. Gail shared teacher/EA templates her school uses to collect data and create dialogue. These informal documents are destroyed at the end of the year. Ultimately it is the principal who completes evaluations. 6. Ed Consultant Time is precious- could we mentor for each other sharing expertise if we have a specific concern? Kate is willing to cover travel/sub costs, but cautions that she has not budgeted for this in the current school year. This group thinks it is a good idea. Kate will establish a protocol and send it to us. Use the e-mail as the means of communication to get feedback on an issue you are dealing with 7. Intensive Support Documents- **must have** documentation for outside agency support to have a Level II student recognized. This year because of the lack of documentation, 30 students did not qualify according to SK Learning requirements. We find this attitude very frustrating. Intensive needs students must have most of their levels in the last two most intensive needs columns to be considered intensive; otherwise the student is viewed as needing an ROA with differentiated instruction. For the next round of PPPs, needs must be reflected in the PPP goals. The on-line site has glitches. We will dedicate time in March for a prescriptive walk through of what we need to do to complete a first run package that is acceptable to SK Learning. 8. Collaborative Teaching- the plan is to develop/gather resources to support this area-send Nancy resource you use or know of. 9. Shawna Walter- Happy Birthday, Nancy! J 10. Rubrics for Student Services Teacher Evaluation. Feedback on changes, additions and deletions as they align with SK Learning documents. To date there is no transitions rubrics; need to develop a definition that works globally with respect to knowledge and implementation. The term Adaptive dimension will be replaced with Differentiated Instruction. How responsible are we to the record keeping portion of our job? More info needs to be gathered before this rubric can be finalized. Gail will chat with Brian and Cathy as to what they use with teacher evaluation. We are not responsible for tech aide maintenance. Code of Conduct- Gail will check to see what teachers have on their evaluation (Brian and Cathy). If they have it, we have it, too. Special Ed Committee should be formed in your school which includes a variety of staff to evaluate programs and services including student services in your school. This was voiced to Admin Council in June 2008.

11. Welcome Dianne Ford. Dianne willingly fielded questions A) Shortage of EA/Teacher **subs**- application package includes resume, criminal record check, 3 references must check out; EA’s must have some qualifications/training to **enhance and assist learning.**  Special needs require specialized skills/training.  No ease of current application process.  Looking for quality over liability. LSKSD CUPE agreement recognizes SIAST courses because they have standards and an evaluation protocol which includes an internship.  B)  Staffing- director decision. Using a formula means juggling until the numbers fit so this is not always the best way. The current Process for staffing is Mr. Ford will present the staffing at the Jan 20/09 admin council meeting, staffing forms to administrators, submit to Dianne who meets with each school, once realistic( staffing 2009/10 proposal), Kate and Dianne confirm and then director gets info. To make final staffing decisions. In addition, when a new special needs student joins a school, a re-evaluation of staffing needs can take place. A written request outlining the needed changes goes to Dianne then Kate. C) Supervision process of EA’s- it is the principal’s responsibility to evaluate all staff.  Principals have the option of including student services teachers and VP, but the principal is the final decision maker.  The suggestion has been made that this message be reiterated to administrators.  D)  Try to avoid creating riffs on staff- be consistent in how evaluation is completed where there are concerns with a staff member. 12.  Kate collected FTE Student Service Teachers in all schools. 13. Autism Coordinator plus two support workers will be available through each Health region. 14.  Read and Write Gold – 6 site licenses ordered for our school division. Kate is taking names of school staff who wish to travel to Lloydminster to view the tools’ application. Kate will coordinate this offered day. 15. Kate will continue to forward information e-mails. 16. SMART Board demo- thanks Linda Nelson This is a tool to enhance learning using technology in the classroom. 17. Next meeting: March 31, 10:00 am

P>S> Nancy will be contacting us as to our next Book Club reading assignment with respect to Differentiated Instruction.

**Student Services Meeting Minutes**
 * NBCHS**
 * March 31, 2009**

a) SS binder ready for last meeting (will be on the division website as well) c)  SSPEC membership- handouts provided by Heather; Nancy will put the link on the wiki space for easy access. She will e-mail the link as well. d) Laptop troubles- need synchronization Write down concerns/issues and send to Nancy or Kate and they will bring a technician to next meeting.  e)  referrals sent in as of now will be seen in the fall.
 * 1) Inquiries
 * b) **Three Minute Walk Through for EAs-  **to be done by administration**

a) Differentiated Instruction Conference- Linda has posted her notes on our wiki space.  How about a DI team in your school?- Check out McKitrick’s website link.  More teachers need to believe and jump in and take some risks.  b)  Gifted Education Inservice in Unity- often fall through the cracks, so differentiated instruction as a key to planning for these students to challenge them. c) Dawn Reithaug- “Three Tiers of Instruction and Interventions for Reading” resource.  Nancy will e-mail us links.  d)   Nancy shared a couple more RTI resources: ·  RTI Toolkit a Practical Guide For Schools ·  RTI: The Classroom Connection for Literacy Reading Intervention and Measurement e) Anthony Muhammad conference- a resource Nancy picked up the resource “Pyramid Response to Intervention”   ** f)  **** Transition Fair- if interested in helping develop a fair for LSKy, contact Nancy **
 * 1) Recent Conferences/Resources

Changes to the budget are huge. For the next two years, a pot of money will be given based on submitted budget. In the third year, some line budgeting. No money designated for staffing for student services- so Ray will, in conjunction with Kate determine a dollar amount Formulas were issued by the Ministry which Kate shared. Some examples are as follows: 1/175 Student service teacher; 1/1500 Ed Psych, 1/1000 Speech Path 1/3000 OT 1/6000 PT  EA  1/100. There are many concerns/questions with the information shared today. We are the first to hear about THE CHANGES. Kate will e-mail Ministry profiles to us. a) RTI model handout- opportunities, obstacles and solutions each group to brainstorm and share the issues.   b)  Nancy reviewed the historical path since 2000, RTI, PPP ROA, DI, as a result of Special Ed review c) Two handouts- Impact Assessment document and Intensive Supports monitoring checklist are the core to planning a PPP.  You know a student gets a PPP if the majority of the student’s needs are in the last two columns on the second page.  If the majority of the needs fall in the first two columns, then it is diversity funding and does not require a PPP.  In the current learning achievement row you are comparing student to chronologically aged peers and as if the student has no supports.  Your goals are written based on the checked off IS form, plus you need at least three to four checks in the far columns.  d)  How are you including outside services and school division team in the PPP? Example: **embed** recommendations of SLP or Ed Psych. e) Make an “other” column for outside agencies such as, church, sports, clubs, work experience and use it if can embed it in PPP.  f)  Remember:  the IS **must have** outside agency involvement g) **Who needs a PPP?** IS Level I or II, or objectives are greatly changed, or they need individualized programming.  h)  End of May must submit a new “IS” with PPP for existing students being submitted; do new students as they arise regardless of time of school year. There will be a new IS form coming, but the current one is good to use. Once the new form is shared, this will be the one to use. i) PPP- must have a minimum of one goal for each checked area.  j)  ePPP-has every aspect of needed areas to be documented. If you use a different format then you **must include** all components of an ePPP. There is a **checklist handout** of what must be included in the PPP. Send a blank copy of your alternate PPP to Nancy so that she may give you feedback before you use it. To monitor progress of PPP goals some schools have developed a “report card” k) SORs- involve agencies; need at least three SORS for each PPP.  Three for three is the acceptable minimum.  Nancy will e-mail you if one of your PPPs is chosen, if no rubrics then be prepared to act quickly in writing them and getting them to Nancy.  l)  SMART- specific, measureable, achievable, relevant, time related m) Link SORs to PPPs  three rubrics for each of three students is required  n)  Short term goals are your annual outcomes broken down into steps (think of it as a recipe card) o) Writing rubrics: start with 3 (your PPP SMART goal), then do 2 and 1, then 4 and 5  p)  Current level of performance- be specific and descriptive q) **Nancy** **will contact SST teachers in late October-mid-November re: visits to discuss ppp changes/updates/assurance that Ministerial criteria is met.**  Paper work for INAC is due May 15 and May 30.  They are following the old set up for designating students using the six categories, in addition to targeted behavior funding.  Wendy has visited INAC schools in this division.
 * 1) Ministry of Education Report
 * 1) PPPs
 * 1) INAC

Next and last meeting date is June 2, 2009 10:00 am at NBCHS

Student Services Teachers’ Meeting Tuesday, June 02, 2009 Nbchs 10:00- 3:00 A. Dawnette Brett- Team Teaching-In-Class Special Education Instruction This workshop looks at classroom strategies to meet the needs of students. Dawn provided a hand-out to follow her power-point presentation.

ü Blooms Taxonomy of Six Cognitive Levels Chart (will provide a copy) ü Student Support-Sequence of Intervention Chart (Dawn can provide colour version) ü Collaborative Resource Plan (for pull out)- Dawn can send as a document ü Bridging the Gap-Collaborative Teaching Guide (creating parity and equality for regular classroom) can send as a document ü Bridging the Gap-Collaborative Teaching Plan with Special Student Considerations (for regular classroom) can send as a document “To find what strategies work best with the student and see him/her succeed”

Role of a student services Teacher: Pull out: Plan plan plan plan plan for success
 * To empower and support classroom teachers
 * To model the best practice strategies
 * To encourage classroom teacher to use the best Strategies in a variety of ways and subjects
 * To think outside the box
 * Specific goals
 * Timeline ( start/end)
 * Way to measure success
 * Transition skills transferred to classroom

8 options for team teaching in the classroom Emails: Home: dlbrett@sasktel.net ; school:

B. Discussion Topics 2a. Arrived today! 2b. Dawn Reithaug- 3 tiers for reading; 3 tiers for behaviour $2500.00 + $500 Jan-March 2010 dates are available Dec 4 and 5- Dawn in SK CEC in Saskatoon Present this session to Cathy Herrick (PD)

2C. RTI- INSERVICE needed to start gaining knowledge. Role of SST- advocating and how can support classroom teachers. How does fit into the division operation framework- work in progress 2d. SLP hearing screens- doctors are saying normal hearing- needs to get referral to see a specialist; health nurse just does a screen as well. Need criteria which could take assessment to the next level. Suggestion to have results being sent to the school or SLP once next level testing of hearing is completed, a protocol would be useful. Too much time being spent on screening? Good news- now will have 3.9 SLPs.

2e. Cognitive Disability Strategy- would offer to support social skills program, will come into schools to assist, will come to support for autism. ( Charmaine Landry is the contact).

2f. ePPP-Ministry is still trying to get web based version to align with student data system. Version 3 has been offered to use, but similar to Version 2. Version 3- has larger font and do not loose rubrics. Nancy will have Version 3 downloaded to the schools through FAME. SO, use your own for now is fine. Keep doing what you’re doing. Nancy handed out the newest version of the Impact Assessment for Intensive Needs to be included with PPP. *Funding services, not students. There is a black and white version of this form on the website.

2g. Testing materials used in schools- WIAT and Canada Q.U.I.E.T. Kate queried as to whether Woodcock Johnson Cognitive Battery would be of interest to SSTs if they are trained in how to use it.

2h. ROAs- are these working copies-meaning, are they being used on an on-going basis? How do you track progress of ROAs. When are changes made? It should have built in accountability. They need to be used by teachers- how do we ensure that this is happening. When there are student issues, bring the ROA to the meeting if the student has one. In June, write comments to be handed to next year’s teacher.

2i. Outside Agency suggestion- generate a list for Intensive Needs/PPP. Send Nancy the info- Agency, contact #, etc. List will be under division student services department 2j. Re-writing of the referral, will go through completing a referral in the fall.

2k. Technical Aids- Kate wonders what the best avenue is to take in applying for a tech aide? Tech aide application must be used- how best is that funding used? There is a $30 000 tech aide budget. Attend Assistive Technology Conference annually for the most current stuff. Do we need more technical aide knowledge from a division person. What is the role of the tech aide committee?

2l. SST Forum- our school division well represented; a time for authentic dialogue; the Ministry was listening to the conversations- changes to ISIS and Intensive Needs Pupil Guidelines (both posted on lskysd website)

2m. How many from Grade 7 and up would benefit from a supportive environment after age 22? E-mail Kate with this information, please.

2n. Kate thanked those who are moving on to new adventures and will not be back as SSTs in the fall.

Michelle Purdy, Carmel, Tannis, Deb, Kim volunteered for SST meeting planning committee Several volunteered for the technology committee.

2o. Chapter 4 Assessing the Learner Hand-out- Differentiation of Instruction-yellow, blue, purple- classroom atmosphere; green is DI. Pre-assessment is the key to implementing differentiation strategies. Examples: i)Arm rating scale, b)genie arm scale, c)RTI, DI, PPP, ROA- write 4 to 5 sentences incorporating all four of these acronyms, d)yes/no cards to answer questions